Elastic, the Search AI Company, enables everyone to find the answers they need in real time, using all their data, at scale — unleashing the potential of businesses and people. The Elastic Search AI Platform, used by more than 50% of the Fortune 500, brings together the precision of search and the intelligence of AI to enable everyone to accelerate the results that matter. By taking advantage of all structured and unstructured data — securing and protecting private information more effectively — Elastic’s complete, cloud-based solutions for search, security, and observability help organizations deliver on the promise of AI
What is the Role We are looking for an organized and proactive Administrative Assistant, who is ready to thrive in a fast-paced, global environment. Our Administrative Assistants work independently while staying closely aligned with Senior Directors, Vice Presidents, and peers across the business. You take ownership, manage competing priorities effectively, and bring professionalism, discretion, and urgency to every task
This role offers the opportunity to grow into expanded administrative and operational responsibilities as you build expertise and demonstrate strong performance
What You Will Be Doing Manage complex calendars for multiple leaders spanning Pacific to Eastern time zones, ensuring precision, responsiveness, and alignment
Prepare, submit, and track expense reports accurately in Concur (required)
Handle confidential information with discretion, sound judgment, and professionalism
Coordinate internal meetings and scheduling requests across multiple stakeholders and time zones
Partner with other administrative professionals to ensure smooth coordination across global teams What You Bring Experience: 2–4 years of administrative or executive support experience, ideally supporting senior leadership
Highly organized and reliable: Excellent time management and attention to detail
Effective communicator: Clear, professional, and responsive in both written and verbal communication
Tech-proficient: Skilled in Google Workspace (Gmail, Calendar, Sheets, Docs) and Concur (required)
Proactive and growth-minded: Able to anticipate needs, take ownership, and expand responsibilities over time
Additional Information - We Take Care of Our People As a distributed company, diversity drives our identity. Whether you’re looking to launch a new career or grow an existing one, Elastic is the type of company where you can balance great work with great life. Your age is only a number. It doesn’t matter if you’re just out of college or your children are; we need you for what you can do.</p